Try using different fields and see what happens.
Microsoft word add field mail merge how to#
The best way to learn how to use merge fields is by experimenting. You can then insert fields just as you would in Word 97 or Word 2000. Choose Toolbars from the View menu, and then choose Mail Merge. In reality, it is easier to just display the Mail Merge toolbar in Word 2002 or Word 2003, and then use the tools available there. If you want to insert a merge field, you click on the More Items link to see which merge fields are available. If you are using Word 2002 or Word 2003, then you choose what to include from the options presented in the task pane.
You need If condition commands for inserting your comments. For instance, you can insert a conditional field that would check the value of a field in your data source and only include information if a certain condition was met. 1- Click on the place which you want to add your comment. Mergeformat in Microsoft Word provides various mergefields which can be used with codes and switches.
Microsoft word add field mail merge code#
A date switch is a field code that changes the format of a date field (such as mm/dd/yy). Mail merge date fields can only be changed using switches. Typically, date formatting problems occur when the source document for the mail merge is an Excel workbook or Access database. These fields don't represent data, but instead control how Word creates the final document based on information in your data file. Learn how to use mail merge date format in MS Word. You can change the format of a date field in a Microsoft Word mail merge document using switches in field codes. Mail Merge allows you to use a spreadsheet of contact information to assign automatically a different address, name.
This button allows you to place other types of controlling fields in your document. This wikiHow teaches you how to use the 'Mail Merge' feature in Microsoft Word. For instance, if you have a field named LastName in your data source, you can select that field when you click your mouse on the Insert Merge Field button. This button allows you to select, by field header name, the information to be inserted in your finished document. The two main buttons you will use are the following: This toolbar appears automatically whenever you have opened a main mail merge document that has a data source attached to it. Works with data from Excel, Access & Word. If you are using Word 97 or Word 2000, you use the tools on the Mail Merge toolbar. Find out how to use switches to control mail merge formatting of date & text merge fields in a Word document. Again, how you do this depends on your version of Word. Once you have started the mail merge process (as described in the previous tip), you can easily insert the appropriate merge fields. When you are creating your main mail merge document, you use merge fields to indicate where Word should insert information it extracts from your data source.